Cranleigh Camera Club
NOTE: The new 2018 version of these rules will be issued shortly
1. CLUB NAME
The club shall be called Cranleigh Camera Club.
FUNCTIONS AND OBJECTIVES
The Club shall be non-trading and non-profit making, shall exist for the benefit of members and those interested in photography and shall meet on frequent occasions.
3. CLUB HEADQUARTERS
The Club shall meet at such premises as the Committee may from time to time decide.
a. The Committee of the Club may consist of a President, a Vice President and a Vice Chairman, and shall consist of a Chairman, Secretary, Treasurer, Programme Secretary and as many Committee Members as is felt to be necessary and who will take office at the conclusion of the Annual General Meeting after being duly elected by the members. The Committee may amalgamate the posts of Secretary and Programme Secretary if they see fit to do so.
b. All business of the Club as well as the domestic and other arrangements for its establishment and management shall be conducted by the Committee, who may form sub-committees as deemed necessary. One committee member shall act as Public Relations Officer.
c. The Committee shall meet at least 4 times in one year.
d. Four Committee members shall form a quorum.
e. The Committee shall have power to co-opt members to the Committee if deemed necessary.
f. Cheques shall be signed by any two of the following; Chairman, Secretary and Treasurer.
a. Membership shall be open to any person.
b. The Committee has the right to approve or reject any applications for membership without disclosing reasons to the applicant.
c. The Committee reserves the right to terminate the membership of the Club to any person without disclosing reasons. Such decision will be communicated in writing by the Chairman of the Committee to the member concerned who shall have the right to a personal appeal to the Committee.
6. ANNUAL SUBSCRIPTION
a. The rate of the Annual Subscription shall be determined at the Annual General Meeting.
b. If a subscription remains outstanding after 1st October, membership will be automatically suspended. If still unpaid after a further month, re-application will be necessary.
c. Juniors up to and including 18 years of age, those in full-time education and partners of members shall pay 50% of the full subscription.
d. Members joining after 1st January shall pay 75% of the full subscription.
7. GENERAL MEETINGS
a. The Annual General Meeting of the Club shall be held on the last Club meeting of each year, when all matters relating to finance and administration in the past year and in the future will be discussed as required. At least seven days notice will be given. The election of the Committee for the ensuing year will take place then.
b. An Extraordinary General Meeting may be called at any time by the Committee, seven days notice being given. An EGM may also be called at the request, in writing, of not less than 15% of the membership, the request stating the purpose of the meeting and is to be in the hands of the Secretary not less than fourteen days before the date of the meeting.
c. Each member shall have one vote. In the event of an equality of votes at a meeting, the Chairman may exercise his right to the casting vote. A quorum will consist of 35% of the membership.
d. At Annual General Meetings an audited income and expenditure account, together with a report of the finances of the Club shall be presented.
e. Matters for discussion under Any Other Business at Annual General Meetings must be submitted in writing, at least 14 days before the meeting.
8. ANNUAL REPORT
The Chairman shall provide a report on the activities of the Club over the previous year to be circulated with the Agenda of the Annual General Meeting.
9. WINDING UP
Any proposals for the winding up of the Club must be signed by at least 51% of the up membership and the decision to wind up must be taken at a General Meeting at which at least 75% of the members present and voting must agree. Any liabilities of the Club are vested in the members and likewise any assets shall be equally distributed between members.
All members shall agree to abide by the Club rules.
11. CLUB COMPETITION RULES
a. The procedures governing club rules are documented in Cranleigh Camera Club Competition Rules.
b. The Rules for the Club competitions for the following season shall be recommended by the Committee for discussion and agreement at the Annual General Meeting. All members will be given a copy of these rules.
12. ALTERATIONS OF THE RULES
The foregoing rules shall be the rules of the Club until amended or rescinded by the members at a General Meeting. Fourteen days notice must be given in writing for any proposed changes.
13. ANNUAL EXHIBITION
a. The Club’s Annual Exhibition is open to all fully paid up members. All images submitted for the Club’s Annual Exhibition must be the work of the entrant. With the exception of the portrait section, which must be home produced prints, prints may be either home or commercially produced. Images may be of any age.
b. The Annual Exhibition shall be held each spring. Images previously shown in an Annual Exhibition are not eligible. Club Competition Rules shall apply although images entered in section 14 of the Annual Exhibition (Portraits) must not be commercially processed.
c. All entries for the Annual Exhibition must be submitted by a deadline to be determined by the Committee.
d. The categories of images for the Annual Exhibition shall be:
- Section 1: Monochrome Prints – Open Subject
- Section 2: Monochrome Prints – Landscape
- Section 3: Colour Prints – Open Subject
- Section 4: Colour Prints – Landscape
- Section 5: Colour Prints – Nature
- Section 6: Mono/Colour Prints – Digital Art
- Section 7: Projected Images – Open Subject
- Section 8: Projected Images – Landscape
- Section 9: Projected Images – Nature
- Section 10: Projected Images – Digital Art
- Section 11: Projected Image Panels – 6 related images
- Section 12: Monochrome Panels – 6 related prints
- Section 13: Colour Panels – 6 related prints
- Section 14: Monochrome and colour prints – Portraits
e. The maximum number of entries per member per section (sections 1 – 8) shall be 4.
Members may enter 2 panels in each of the panel sections (sections 12,13,14).
The maximum number of entries for section 14 shall be 6 per member.
Prints are to be no larger than 40cm x 50cm (including mounts).
Print panels shall not be larger than 60cm X 85cm.
f. An award shall be given for the best entry in each section. An award shall also be given for the best entry in the Annual Exhibition.
g. Queries or complaints must be addressed to the Secretary in writing. Judge’s decisions are final.
h. The Club cannot be held responsible for any damage or loss occurring to any work submitted in the Club’s Annual Exhibition.